Sample Job Posting

Description

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Job Description: Church Office Administrator

Position Type: Part-Time (Typically 15–25 hours per week)
Reports To: Lead Pastor / Personnel Committee

Start Date: February 15, 2027

Salary Range: $16.00 to 24.00 per hour

Position Overview

The Church Office Administrator serves as the central hub of communication and organization for our faith community. As the first point of contact for members, visitors, and vendors, this individual ensures the smooth daily execution of administrative tasks, manages the church calendar, and facilitates the external use of our building facilities. This role requires a welcoming demeanor, sharp organizational skills, and a high degree of confidentiality.

Key Responsibilities

Communication & Reception

  • Phone & Email Management: Act as the primary gatekeeper for incoming inquiries. Answer and route calls, monitor general church email inboxes, and respond or escalate messages in a timely, professional manner.
  • Hospitality: Warmly greet and assist church members, visitors, and delivery personnel who visit the office during regular hours.
  • Worship Bulletins: Gather and coordinate weekly announcements to format, print, and distribute the Sunday service bulletins.

Calendar & Building Management

  • Master Calendar Maintenance: Keep the digital and physical church master calendars updated with all worship services, committee meetings, and community groups.
    • Facility Rental & Use: Coordinate and track bookings from outside groups looking to rent or use the church building (e.g., weddings, funerals, community meetings, polling setups).
    • Logistics & Guidelines: Collect facility security deposits, manage user rental agreements, and communicate room layout requirements or key access guidelines to building users.

General Office Operations

  • Database Maintenance: Update the church membership database with new addresses, phone numbers, and member milestones.
  • Office Supplies: Keep track of and reorder vital office supplies (paper, ink, communion supplies) within the specified budget parameters.
  • Mail Distribution: Sort and allocate incoming mail and packages to pastoral staff, ministry leaders, or committees.

Qualifications & Skills

  • Experience: 1–3 years of proven experience in an office administrative role (prior experience working or volunteering in a church/nonprofit environment is a strong plus).
  • Technical Skills: High proficiency in Microsoft Office Suite (Word, Excel, Publisher) or Google Workspace applications. Comfort learning basic church management software or calendar platforms.
  • Interpersonal Abilities: Excellent written and verbal communication skills. The ability to remain patient, helpful, and empathetic with individuals from diverse backgrounds.
  • Core Values: Willingness to support and respect the mission, values, and traditions of the church community.

Qualifications & Skills

  • Experience: 1–3 years of proven experience in an office administrative role (prior experience working or volunteering in a church/nonprofit environment is a strong plus).
  • Technical Skills: High proficiency in Microsoft Office Suite (Word, Excel, Publisher) or Google Workspace applications. Comfort learning basic church management software or calendar platforms.
  • Interpersonal Abilities: Excellent written and verbal communication skills. The ability to remain patient, helpful, and empathetic with individuals from diverse backgrounds.
  • Core Values: Willingness to support and respect the mission, values, and traditions of the church community.

Other Fields

  • Job Type: Choose from the dropdown list. If you select Other, add information in the job Description field.
  • Category: Choose from the dropdown list. If you select Other, add information in the job Description field.
  • Company Information: Information will be displayed from your Employer Profile. To update your Employer Profile, select Edit the Employer Portal page.
  • Location of the Job: Information will be displayed from your Employer Profile. Update if the job is not at your location.
    • The Location is the location of the job. You can update this information as required. For example, if the job is for remote work, leave the State and ZIP code blank. Update the City field with “Remote position,” “Hybrid In-person/Zoom,” “Multi-location,” or any appropriate description of the position.

Other Considerations

  • The following fields are displayed on the Job page
    • Your organization’s name
    • Website
    • Date Published
    • Location – Combination of …State+Country
    • Category
    • Job Type
    • Description
    • If you have other open jobs, those other jobs will also be listed
  • Fields in the Advanced Search Feature
    • Location, Job Type, Job Category, Posted (date range when the job was posted
    • The Keyword search will search in the Description field (Jay to confirm)
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